Job Description

Legal Assistant / Administrative Assistant

We are a boutique commercial litigation law firm seeking a highly organized, proactive, and dependable Legal Assistant to support a partner in the firm in all aspects of the practice.

This is a hands-on role offering broad responsibility across legal support, client service, billing, and day-to-day office operations. The ideal candidate is comfortable taking ownership of a wide range of responsibilities and enjoys being an integral member of a small, collaborative law practice.

Responsibilities

Legal Support

• Prepare, proofread, format, and file legal documents, pleadings, correspondence, and discovery materials.
• Manage electronic court filings through NYSCEF and federal filing systems.
• Maintain litigation calendars and track court deadlines.
• Organize electronic and physical case files.
• Assist with trial, hearing, mediation, and deposition preparation.
• Schedule depositions, meetings, and conference calls.

Billing & Financial Administration

• Manage attorney time entries and prepare client invoices using Clio.
• Track accounts receivable and follow up on outstanding invoices.
• Process accounts payable.
• Track reimbursable client expenses and firm operating expenses.
• Coordinate with the firm's outside accountant.
• Maintain accurate financial and client records.

Administrative & Office Support

• Manage attorney calendar and scheduling.
• Open new client matters and maintain organized client files.
• Coordinate mail, deliveries, and office vendors.
• Identify opportunities to improve office systems and workflow.

Requirements

Qualifications

• 3-5 years of experience as a Legal Assistant in a litigation practice.
• Commercial litigation experience preferred.
• Experience using Clio or similar legal practice management software.
• Familiarity with New York State court filing procedures.
• Strong Microsoft Office skills, particularly Word, Outlook, and Excel.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Proactive, professional and dependable.

Who You Are

• You are highly organized, detail-oriented, and take pride in keeping things running smoothly.
• You enjoy building systems, anticipating needs, and taking ownership of your work.
• You're comfortable balancing legal support with the day-to-day operational needs of a boutique law practice and thrive in an environment where your contributions have a direct impact on the success of the firm.

Preferred Experience

• Experience with legal billing, Clio, and law firm administration is strongly preferred. Candidates who have supported a solo practitioner or small law firm are especially encouraged to apply.

About McCue Sussmane Zapfel & Cohen

McCue Sussmane Zapfel & Cohen P.C. is a full service law firm representing clients in the areas of entertainment, intellectual property, sports, real estate, corporate, securities and tax law and civil litigation in state and federal courts. We offer the expertise associated with much larger firms and the emphasis on service and attention to the needs of individual clients associated with boutique firms.

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